Legal Secretary
On-siteGeorgetown, Demerara-Mahaica, Guyana
Job Summary
Produce, format, and finalize legal documents, including cross-referencing, proofreading, and pagination in accordance with Cayman court requirements. Draft correspondence, pleadings, and court-related documentation while managing hearing, trial, and authorities bundles. Liaise with courts and external bodies on procedural matters, including e-filing, and monitor deadlines, filing requirements, and fees to ensure compliance. Support attorneys with billing processes, time entry reviews, and invoice preparation. Transcribe dictations, meeting notes, and court proceedings accurately. Coordinate visa applications, work permits, admissions, and practising certificates. Manage diaries, arrange travel, organize meetings, and prepare itineraries. Process expense claims, coordinate conference calls and virtual hearings, and liaise with internal support teams. Open new matters, ensuring compliance with conflict checks, AML/KYC requirements, and engagement letter issuance. Maintain documents within the document management system and provide team support and cover for other secretaries. Requires five years of litigation secretarial experience, strong Microsoft Office and iManage proficiency, and a valid driver's license. Salary commensurate with experience, 20 days leave, and statutory benefits.
Required Qualifications
- A minimum of five years relevant and demonstrable litigation secretarial experience within a medium to large law firm
- Good working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, iManage and Billing and CRM systems
- The ability to multitask, handle a full caseload, and a minimum typing speed of 70 WPM
- The ability to work on your own initiative and to work overtime at short notice when necessary
- a valid driver's license and the ability to drive
Desired Qualifications
- Experience working with Aderant is advantageous
- Legal secretarial, paralegal and/or Project Management qualifications would be advantageous
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