Legal Secretary
$80,000–$100,000 year
HybridWashington, United States
Washington, United StatesHybridFull Time$80,000–$100,000 yearHigh School Or EquivalentLarge
Full TimeHigh School Or EquivalentLarge
Job Summary
Type and edit legal documents, correspondence, memoranda, bills, and timesheets from handwritten or typed materials. Proofread and redline work for accuracy in copy, format, grammar, punctuation, and syntax. Manage incoming and outgoing mail, screen and transmit calls, and coordinate conferences, meetings, appointments, and travel arrangements. Process new client and matter requests, handle client bills, time reports, and expense reports, and maintain files. Provide secretarial assistance to attorneys, summer associates, and visitors while accepting overflow work from the Secretarial Manager.
Required Qualifications
- High School Diploma or equivalent
- Minimum of five years of secretarial experience supporting international trade partner level attorneys
- Ability to type at least 70 words per minute with accuracy
- Thorough knowledge of MS Office applications including Word, Excel, PowerPoint, and Outlook
- Proficiency in eFiling and all court procedures
- Ability to produce TOCs and TOAs manually & accurately
- Thorough knowledge of the proper preparation of time records, expense reports, client bills and conflict-checking forms (if applicable to position)
- Excellent written and oral communication skills, including grammar, spelling and punctuation
- Ability to read, comprehend and follow instructions
- Thorough familiarity with legal terminology pertinent to general legal concepts and specific area(s) of assignment
- Proficiency with advanced telephone functions, including conference calling and voicemail
- Excellent telephone manner
- Familiarity with legal filing and record-keeping practices
- Calendar management and case tracking
- Strong organizational skills
- Ability to perform clerical tasks with a high degree of accuracy
- Proficiency on office equipment used on a regular basis including computers, printers, copy machines, facsimile machines and telephones
- Ability to work independently and as a member of a team, take initiative, set priorities and see projects through completion
- Ability to work effectively in a fast-paced environment, meet deadlines, handle multiple tasks, and respond to changing priorities
- Ability to establish effective working relationships within the office and firm, and with clients, vendors and others outside the firm
- Ability to perform mathematical functions - add, subtract, multiply, divide, work with percentages, etc.
- Strong service orientation
- Commitment to maintaining confidentiality of client and office information, and adhering to the Firm's Core Values
Desired Qualifications
- Specialized secretarial degree, associate and/or bachelor's degree desirable but not required
- Some paralegal experience desired but not required
- Shorthand or fast notes (if applicable to position)
- Commitment to professional growth
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