Legal Operations Coordinator/ Paralegal
$86,000–$114,000 year
On-siteCosta Mesa, California, United States
Job Summary
Triage and provide frontline support for requests from the Company to the legal department. Prepare and maintain records and documentation, such as contracts, agreements, and engagement letters. Review, process, and approve outside counsel invoices for accuracy, compliance with billing guidelines, and budget alignment. Draft, review, and redline standard contracts, including NDAs, SaaS licenses, and vendor agreements. Coordinate electronic signatures and manage the Contract Lifecycle Management (CLM) tool and contract records. Support legal tech execution, such as maintaining the CLM, invoicing, matter management, or AI tools. Assist in the development of lightweight workflows to keep the company organized and efficient. Work cross-functionally with Employment, Supply Chain, Compliance, and other departments to facilitate various projects. Coordinate immigration matters, including visa applications and work authorization documentation. Support conflicts of interest and contractor/1099 workflows.
Required Qualifications
- At least 2 years of relevant experience
- Bachelor's degree and/or paralegal certificate
- Strong written and verbal communications skills and excellent attention to detail and accuracy
- Experience with or willingness to learn productivity tools (e.g. AirTable, Slack, DocuSign, Jira)
- Familiarity with or willingness to learn contract or matter management systems
- The ability to build strong relationships within the team and cross-functionally, including Employment, Supply Chain, Compliance, and more
- Experience in supporting small and large-scale projects
- Solutions oriented, with interest in developing and streamlining processes and creating efficiencies
- Self-starter who is able to identify areas where they can assist
- Willing to wear multiple hats with shifting priorities and work on projects of all types, big and small
- Excellent analytical and critical thinking skills
- A positive, team player attitude, good judgment, and eagerness to help others
- Must be able to lift 50 lbs
Desired Qualifications
- Interested in national security and changing the landscape of defense contracting
- Experience with startup, defense, and/or in-house at a high-growth company strongly preferred
- Familiar with notarizations
- At least 1 year experience at a nationally recognized law firm or in house strongly preferred
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.