Legal Executive Assistant
$83,200–$104,000 year
On-sitePittsburgh, Pennsylvania, United States
Job Summary
Orchestrate the Executive Vice President's shifting calendar, manage complex domestic and international travel itineraries, and submit expenses with accuracy. Create structured meeting materials, drive follow-ups, and maintain open item tracking to ensure nothing falls through the cracks. Act as a trusted partner to legal leadership by bringing structure to forums and facilitating document execution. Support corporate governance by coordinating Board materials, maintaining records, and assisting with entity management activities. Manage e-sign needs, incoming/outgoing mail, and legal correspondence while partnering with IT and Compliance teams on data retention and classification. Contribute to document management system implementation, monitor records retention schedules, and coordinate litigation hold processes. Maintain up-to-date corporate records, track approvals, and compile entity documentation for audits or transactions.
Required Qualifications
- 6+ years of executive administrative experience supporting senior executives
- Exceptional organizational, communication, and project management skills
- Experience organizing projects and ensuring that they remain on track
- Demonstrated ability to manage highly confidential information with discretion
- Experience with daily use of Artificial Intelligence
- Ability to prioritize multiple competing demands in a fast-paced environment
- Experience working in a high-paced, global environment
- Wabtec will only employ those who are legally authorized to work in the U.S.
- Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable)
- Any offer of employment is conditioned upon the successful completion of a fitness for duty test (as applicable)
Desired Qualifications
- preferably with a corporate legal department
- Preferred experience with records management, including data destruction and data retention
- Preferred experience with corporate governance coordination including acting as a liaison between the internal stakeholders and the entity management platform as it pertains to corporate governance and entity management activities
- Preferred experience with Workday, Smartsheet, and Harvey AI
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