Legal Executive Assistant (Mandarin/English)
RemoteChina or Taiwan
Job Summary
Provide administrative and coordination support to attorneys and internal teams, including document organization, scheduling, follow-up, correspondence, and workflow management. Assist with preparing, formatting, and filing legal documents, applications, and supporting evidence under attorney supervision. Communicate professionally with clients and prospective clients in Mandarin and English via phone, email, and messaging platforms. Maintain accurate client and case records in CRM systems, documenting interactions and tracking follow-ups. Support the client intake process by screening inquiries, scheduling consultations, and gathering preliminary information. Monitor deadlines and coordinate outstanding items to ensure case-related matters move forward efficiently. Use legal technology, CRM platforms, and productivity tools to improve organization and workflow accuracy.
Required Qualifications
- Bachelor's degree
- Fluent in Mandarin and English, both written and spoken
- Ability to adapt to different responsibilities and work effectively across legal, administrative, and client-facing functions
- Strong attention to detail, sound judgment, and the ability to handle confidential information professionally
- Minimum of 5 hours of overlap with the firm's operating hours in Pacific Time (PT)
Desired Qualifications
- Prior experience working in a law firm
- U.S. immigration law experience
- Strong interest in learning U.S. immigration processes, legal workflows, and client service standards
- Excellent communication, organization, follow-up, and relationship-management skills
- Comfortable using CRM systems, case management platforms, productivity tools, and new technology
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