Legal Billing Specialist
HybridCincinnati, Ohio, United States
Job Summary
Generate, review, and process prebills in accordance with established firm procedures and deadlines. Prepare and submit client invoices accurately and on time, including electronic billing submissions. Review and interpret billing guidelines, fee agreements, and attorney billing instructions to ensure compliance with client-specific requirements and firm policies. Research, troubleshoot, and resolve billing discrepancies and invoice rejections while responding to inquiries regarding billing history, payment status, and cost details. Collaborate closely with attorneys, legal assistants, and accounting team members to support billing and collection efforts. Maintain confidentiality of firm and client financial information and participate in ongoing training. This role plays a critical part in the firm's revenue operations within a hybrid environment (three days in office/two days WFH) for a respected professional services team.
Required Qualifications
- Minimum of 2 years of billing, accounting, accounts receivable, or related experience
- Strong understanding of billing processes and invoice management
- Excellent written and verbal communication skills
- Strong analytical and problem-solving abilities
- Exceptional attention to detail and organizational skills
- Ability to prioritize multiple deadlines in a fast-paced environment
- Professional, responsive, and service-oriented approach
- Microsoft Excel, Outlook, and Word
- Electronic billing (eBilling) platforms
- LEDES billing formats
- Zoom Workplace or similar collaboration tools
- Accounting and billing software systems
Desired Qualifications
- Experience in a law firm or professional services environment
- Knowledge of electronic billing platforms, vendor requirements, and LEDES file formats
- Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field
- Legal billing experience
- Professional services billing experience
- Experience with Surepoint Legal Management System or Aderant
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