Legal Assistant
$67,688–$84,610 year
On-site · Waterloo, Ontario, Canada
Job Summary
Legal Assistant role at the University of Waterloo within Legal & Immigration Services (LIS) supports the Legal Counsel and Legal Executive Officer. Primary duties include administrative coordination, calendar management, handling incoming correspondence, preparing agendas and briefing materials, travel arrangements, and office coordination. The role involves drafting and formatting legal documents, preparing summaries and materials for legal matters, conducting legal research (including case law searches using CanLii and Carswell), assisting with litigation/tribunal documentation, and maintaining electronic legal files in systems such as Onit and iManage. Requires capability to monitor workflows, improve LIS procedures, and maintain data integrity and confidentiality while liaising with internal clients, external counsel, and university leadership. Demonstrated ability to multi-task, manage competing deadlines, and adapt to changing priorities, with strong communication, organizational, and analytical skills. Office environment emphasizes professionalism, service orientation, and adherence to formal business practices; 5+ years of relevant experience and an undergraduate degree or equivalent are expected, with additional paralegal experience preferred.
Required Qualifications
- Education Undergraduate Degree or equivalent
- College Diploma in a law-related discipline (e.g. Legal Assistant, Law Clerk, Paralegal), or equivalent extensive administrative experience
- 5+ years of experience providing administrative coordination and legal administrative support in a complex office environment
- Previous experience working as a paralegal providing administrative support preferred
- Experience in handling confidential information at the executive level
- Proficiency in Microsoft Office and ability to prepare formal correspondence, documents, emails, memos, and input data into spreadsheets/databases
- Experience with electronic legal matter management systems (e.g. Onit, iManage or similar)
- Knowledge of CanLii and Carswell for legal research
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