Legal Administrative Assistant
On-siteNew York City, New York, United States
Job Summary
Legal Administrative Assistant in New York City supporting the Litigation practice. Responsibilities include preparing, formatting, proofreading, and finalizing legal documents (pleadings, motions, discovery materials), managing NYSCEF/CM/ECF filings and other court filings, organizing client files and case materials, monitoring case deadlines and attorney calendars, coordinating hearings and depositions, communicating with clients and external parties, supporting new client and matter intake, assisting with case management and litigation support, and handling expense reports and other administrative tasks. Requires minimum five years of legal administrative experience, prior litigation experience (commercial litigation a plus), strong organizational and document production skills, proficiency with MS Office and legal tech, and a commitment to client service and confidentiality.
Required Qualifications
- Minimum of five (5) years of legal administrative experience in a law firm or professional services environment
- Prior litigation experience required; experience supporting complex commercial litigation matters is a plus
- Demonstrated experience with NYSCEF, CM/ECF, and other electronic court filing systems
- Excellent organizational and time-management skills; ability to manage competing priorities in a fast-paced, deadline-driven environment
- Strong document production skills, including formatting, proofreading, editing, and document quality control
- Proactive, resourceful, and detail-oriented; ability to anticipate attorney and client needs
- Excellent written and verbal communication skills and a strong commitment to client service
- Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), document management systems, time-entry software, and other legal technology platforms
- Ability to exercise sound judgment, maintain confidentiality, and work both independently and collaboratively as part of a team
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