Legal Administrative Assistant
$58,000–$65,000 year
On-siteVancouver, British Columbia, Canada
Job Summary
Prepare, revise, and finalize legal documents, correspondence, and pension plan materials while coordinating filings with regulators and conducting corporate searches. Manage lawyer calendars, organize client files, track compliance deadlines, and support billing and expense reporting activities. Liaise with clients, consultants, and regulatory bodies to open new matters and assist with conflict checks. Prepare meeting materials for the Pension Group and support business development initiatives. This full-time role in Vancouver requires Monday to Friday hours from 8:30 a.m. to 4:30 p.m. and typically offers a salary between $58,000 and $65,000 annually.
Required Qualifications
- Minimum 3 years of experience as a Legal Administrative Assistant or in a comparable Administrative Assistant role
- Legal Administrative Assistant certification from an accredited institution
- Advanced proficiency in Microsoft Office, particularly Word, Outlook and Excel
- Ability to multi-task, meet deadlines and solve problems in a fast-paced environment
- Has the ability to work both independently and as part of a collegial team
- Excellent organization and time management skills
- Exceptional attention to detail, producing accurate, high-quality work while ensuring consistency across tasks and documents
- Demonstrated initiative and a proactive approach to work, taking ownership of assignments and independently utilizing available resources, precedent files, and research while exercising sound judgment in determining when to seek guidance
- Displays extraordinary customer service in a professional, mature and courteous manner
- Highly dependable and adaptable with great work ethic
- Exceptional interpersonal skills
- Strong verbal and written English communication skills
Desired Qualifications
- Familiarity with pension and benefits terminology or legislation is considered an asset
- Prior knowledge of data management systems (i.e. iManage) and billing software (i.e. Aderant) is an asset
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