Legal Administrative Assistant
$90,000–$105,000 year
HybridLos Angeles, California, United States
Job Summary
Maintain attorneys' calendars by scheduling appointments, depositions, meetings, hearings, and mediations. Manage electronic files in the document management system and prepare, proof, and file correspondence, pleadings, discovery, and motions. Run conflict checks, open new client matters, and draft engagement letters under attorney direction. Assist with client billing via Paperless Billing and process expense reimbursements and invoices through Chrome River. Proficient in both federal and state court procedure and e-filing requirements for federal, appellate, and bankruptcy courts. Familiar with civil and arbitration procedures including JAMS and AAA. Requires seven years of experience supporting senior litigation attorneys with a high-volume workload in a hybrid environment with three days in-office.
Required Qualifications
- minimum of seven (7) years' experience supporting senior level litigation attorneys with a high-volume workload
- hybrid work environment which will require in-office support a minimum of three (3) days per week
- Extended hours are sometimes necessary to meet client and firm deadlines
- Excellent written and verbal communication skills
- High attention to detail
- Demonstrate a courteous and professional demeanor
- Excellent organizational skills with the ability to prioritize and meet deadlines
- Able to work as a team with attorneys and other colleagues
- Must be proficient in e-filing (both state and federal courts)
- Familiar with civil, arbitration procedures/filings including procedures for JAMS, AAA, etc.
- Proficiency with Microsoft Office Programs (Word/Excel/Outlook/PowerPoint)
- Skilled in using PDF programs/software
- Working knowledge of litigation management software systems
- Working knowledge of document management software
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