Lead Secretary - High School
On-siteCary, North Carolina, United States
Job Summary
Maintain payroll records for school-based employees by processing timesheets, tracking leave requests, and ensuring accuracy in Oracle for work evaluation and audits. Serve as the HR liaison for school staff by posting open positions, assisting with onboarding, and addressing employee needs regarding salary, workers' compensation, and long-term leave. Coordinate front office operations by managing the substitute system, scheduling facility use, and preparing routine correspondence and reports. Administer prescribed medication to students as needed and communicate clearly with diverse groups including staff, parents, and external agencies.
Required Qualifications
- Considerable knowledge of the standard procedures for running a busy office
- Considerable knowledge of Microsoft Office Word, Excel, and PowerPoint
- Considerable knowledge of Google Apps
- Strong organizational skills and time management skills
- Ability to concentrate on accuracy of details
- Ability to maintain confidentiality
- Ability to prepare routine and specialized bulletins, correspondence, and reports on own initiative or as directed
- Excellent customer service skills with the ability to calmly route concerns to appropriate staff
- Ability to learn pertinent district policies and procedures rapidly, apply them in appropriate situations, and explain them to staff, parents, students, and the public
- Ability to effectively maintain records
- Ability to communicate information clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback
- Ability to exercise independent judgment and initiative in completing work assignments and determine when to refer situations to supervisor
- Ability to work under pressure, meet short deadlines, and shift suddenly to new tasks when priorities change
- Ability to assist students with medication and health needs, as needed
- Ability to establish and maintain positive and effective working relationships with diverse groups of school system staff, students, parents, external agencies, vendors, and the community
- High school diploma or GED
- Two years of experience performing advanced clerical work
- Must be able to use a variety of office equipment such as computers, scanners, and copiers
- Must be able to communicate effectively
- At times requires the ability to lift, carry, push, pull or otherwise move objects up to ten pounds
Desired Qualifications
- Associate's degree from a regionally accredited college or university
- Clerical experience within a school district or similar environment
- Knowledge of generally accepted governmental accounting principles
- Knowledge of Oracle based accounting/payroll systems
- Bilingual English and Spanish (fluent verbal and written) skills
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