Laboratory Records & Administrative Specialist
$38,522–$49,109 year
On-site · Atlanta, Georgia, United States or Irvine, California, United States
Job Summary
Provide on-site administrative support for FDA ORTS laboratories, handling scanning, electronic submission, records archiving, destruction logging, and Microsoft Office-based coordination to modernize laboratory document management via LIMS; responsibilities include converting analytical worksheets to OCR-enabled PDFs, uploading to LIMS, organizing electronic and hard-copy records, providing meeting support, travel estimates, inventory and supply logistics, and completing mandated FDA training.
Required Qualifications
- Authorization to work in the U.S. permanently, without sponsorship
- A high school diploma or GED equivalent; associate’s or bachelor’s degree in a related field preferred
- At least 2 years of experience in administrative support, document management, records management, or a closely related clerical role
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint)
- Experience with document scanning, PDF conversion (Adobe Acrobat or equivalent), and electronic file management
- Ability to obtain and maintain an FDA background investigation and security access card (fingerprint return must be favorable)
- Ability to lift and move boxes weighing up to approximately 15 lbs. on a routine basis
- Strong attention to detail and high accuracy in data entry, document indexing, and records tracking
- Ability to work independently in a structured, compliance-driven environment
- Experience with federal laboratory or regulated environment recordkeeping is a plus
- Familiarity with a Laboratory Information Management System (LIMS) or similar database is a plus
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