Laboratory Records & Administrative Specialist
$32,032–$42,619 year
Hybrid · Atlanta, Georgia, United States or Irvine, California, United States
Job Summary
Laboratory Records & Administrative Specialist with responsibilities including scanning and converting analytical worksheets to OCR-enabled PDFs, uploading to LIMS, organizing electronic repositories, archiving hard copies, destruction logging, and providing admin support (Outlook scheduling, meeting minutes) in a FDA-regulated environment. Requires strong attention to detail, proficiency with Microsoft Office and SharePoint, familiarity with LIMS or similar systems, and ability to comply with FDA retention and security requirements across multiple FDA laboratory locations. Full-time on-site role with potential limited telework for certain tasks.
Required Qualifications
- Authorization to work in the U.S. permanently, without sponsorship
- A high school diploma or GED equivalent; associate’s or bachelor’s degree in a related field preferred
- At least 2 years of experience in administrative support, document management, records management, or a closely related clerical role
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint)
- Experience with document scanning, PDF conversion, and electronic file management
- Ability to obtain and maintain an FDA background investigation and security access card
- Ability to lift and move boxes weighing up to approximately 15 lbs.
Desired Qualifications
- Authorization to work in the U.S. permanently, without sponsorship
- High school diploma or GED equivalent
- Associate’s or Bachelor’s degree in a related field preferred
- Experience with administrative support, document management, records management or closely related clerical role (minimum 2 years)
Additional Requirements
- Authorized to work in the U.S. permanently, without sponsorship
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