Laboratory Records & Administrative Specialist
$38,584–$49,171 year
On-site · Atlanta, Georgia, United States or Irvine, California, United States
Job Summary
On-site Laboratory Records & Administrative Specialist to support FDA ORTS across multiple laboratory locations. Responsibilities include scanning and OCR-enabled PDF conversion of analytical worksheet packages, uploading to LIMS, organizing electronic and hard-copy records, archiving per FDA retention schedules, destruction logging, scheduling via Outlook, recording meeting minutes, traveling estimates, and supporting laboratory operations with Microsoft Office tools. Requires authorization to work in the U.S., 2+ years in administrative/document management roles, strong detail orientation, ability to lift ~15 lbs, and familiarity with LIMS or regulated environments preferred. Full-time, on-site positions available at multiple FDA laboratory locations with core hours 8:00 AM–4:30 PM local time.
Required Qualifications
- Authorization to work in the U.S. permanently, without sponsorship
- High school diploma or GED equivalent; associate’s or bachelor’s degree in a related field preferred
- At least 2 years of experience in administrative support, document management, records management, or a closely related clerical role
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint)
- Experience with document scanning, PDF conversion, and electronic file management
- Ability to obtain and maintain an FDA background investigation and security access card
- Ability to lift and move boxes weighing up to ~15 lbs
- Detail-oriented with high accuracy in data entry and records tracking
- Ability to work independently in a compliance-driven environment
- Experience with LIMS or similar database a plus
- Familiarity with federal laboratory or regulated environment recordkeeping a plus
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