Laboratory Records & Administrative Specialist
$35,838–$46,426 year
On-site · Atlanta, Georgia, United States or Irvine, California, United States
Job Summary
On-site Laboratory Records & Administrative Specialist supporting FDA’s ORTS via LIMS, responsible for scanning and converting analytical worksheets to OCR-enabled PDF, uploading to LIMS, organizing electronic and hard-copy records, destruction logging, scheduling, meeting minutes, and providing general administrative support using MS Office, SharePoint, Visio, and Project; positions located at multiple FDA laboratories nationwide with standard M-F core hours; requires attention to detail, compliance-driven work, and ability to handle inventory and data-entry tasks.
Required Qualifications
- Authorization to work in the U.S. permanently, without sponsorship
- High school diploma or GED equivalent; associate’s or bachelor’s degree in a related field preferred
- At least 2 years of experience in administrative support, document management, records management, or a closely related clerical role
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint)
- Experience with document scanning, PDF conversion (Adobe Acrobat or equivalent), and electronic file management
- Ability to obtain and maintain an FDA background investigation and security access card
- Ability to lift and move boxes weighing up to 15 lbs
- Strong attention to detail and high accuracy in data entry and records tracking
- Ability to work independently in a compliance-driven environment
- Experience with federal laboratory or regulated environment recordkeeping is a plus
- Familiarity with a Laboratory Information Management System (LIMS) or similar database is a plus
Additional Requirements
- Authorized to work in the U.S. without sponsorship
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