Laboratory Records & Administrative Specialist
$46,425–$56,992 year
On-site · Atlanta, Georgia, United States or Irvine, California, United States
Job Summary
Laboratory Records & Administrative Specialist to support FDA ORTS across multiple locations. Responsibilities include scanning and electronic submission of analytical worksheet packages, records management and archiving, destruction of records per retention schedules, and general administrative support (Outlook scheduling, meeting minutes, travel estimates). Proficiency with MS Office (Word, Excel, PowerPoint, Outlook), SharePoint, Visio, Project; experience with document scanning, PDF conversion, and electronic file management; ability to obtain FDA background investigation and security access; on-site roles at eight FDA laboratory locations; lifting up to ~15 lbs; attention to detail with data entry and records tracking; on-site, full-time, 8:00 AM–4:30 PM, with limited telework for specific tasks.
Required Qualifications
- Authorization to work in the U.S. permanently, without sponsorship
- A high school diploma or GED equivalent; associate’s or bachelor’s degree in a related field preferred
- At least 2 years of experience in administrative support, document management, records management, or a closely related clerical role
- Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and SharePoint
- Experience with document scanning, PDF conversion (Adobe Acrobat or equivalent), and electronic file management
- Ability to obtain and maintain an FDA background investigation and security access card
- Ability to lift and move boxes weighing up to approximately 15 lbs. on a routine basis
- Strong attention to detail and ability to maintain high accuracy (99%+) in data entry, document indexing, and records tracking
- Ability to work independently and in a structured, compliance-driven environment with minimal supervision
- Experience with federal laboratory or regulated environment recordkeeping is a plus
- Familiarity with a Laboratory Information Management System (LIMS) or similar database is a plus
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