Laboratory Records & Administrative Specialist

Laboratory Records & Administrative Specialist at Terrestris supports the FDA ORTS across eight US-based Human and Animal Food Laboratory locations. On-site responsibilities include scanning and converting analytical worksheet packages into OCR-enabled PDFs, uploading to LIMS, organizing electronic repositories, archiving hard copies with labeling and indexing, and coordinating onsite records destruction. The role also provides administrative support such as scheduling via Outlook, recording meeting minutes, and assisting with travel estimates. Proficiency with Microsoft Office Suite, SharePoint, Visio, and Project is required, along with experience in document scanning and electronic file management. Mandatory FDA training (including annual Computer Security Awareness, LIMS, QMiS, Privacy and Records Management, and driver training) is part of the role. The position requires authorization to work in the U.S. with a high school diploma or GED (associate or bachelor’s preferred), at least 2 years of relevant experience, ability to lift up to 15 lbs, and the capacity to operate in a structured, compliance-driven environment. Locations available in Jefferson, AR; Lakewood, CO; Lenexa, KS; Jamaica, NY; Bothell, WA; Irvine, CA; Alameda, CA; and Atlanta, GA. Core hours are Monday–Friday, 8:00 AM–4:30 PM local time, with limited episodic telework for database entry tasks.