KC096 - Part-Time Personal Assistant - Manhattan/White Plains, NY
$104,000–$124,800 year
HybridManhattan, New York, United States
Job Summary
Manage family calendars, coordinate vendors and deliveries, and oversee household projects across Manhattan and White Plains. Complete regular property walkthroughs, track expenses, and handle administrative tasks including insurance, utilities, and travel logistics. Receive and organize household purchases, assist with inventory management, and prepare the White Plains home for family arrivals. This hybrid role combines remote administrative work with in-person errands and maintenance support. The family values a proactive partner who anticipates needs and takes ownership of household operations. Spanish-speaking ability is a plus.
Required Qualifications
- 5+ years of experience as a Family Assistant, Household Manager, Personal Assistant, or similar role in a private household or a mix of private household and a corporate setting
- Exceptional organizational and project management skills
- Strong technology skills and comfort managing digital calendars, scheduling platforms, and online ordering
- Excellent written and verbal communication skills
- Highly proactive with strong problem-solving abilities
- Mature, professional, and discreet
- Self-starter who requires minimal supervision
- Strong follow-through and accountability
- Comfortable managing multiple ongoing projects simultaneously
- Excellent interpersonal skills and ability to build positive working relationships with both principals
- Flexible and adaptable as household needs evolve
- Comfortable working independently between multiple properties
- Strong communication skills and willingness to provide regular updates on workload, priorities, and project status
- Valid driver's license required
- Comfortable commuting between Manhattan and White Plains
- Legally authorized to work in the U.S. as a W-2 employee
- Strong English communication skills
- Comfortable working in a Kosher household and respecting Shabbat observances
Desired Qualifications
- Personal vehicle strongly preferred; however, exceptional candidates without a vehicle may still be considered
- Spanish-speaking ability is a plus, as the family's nanny speaks Spanish with the child and both parents have conversational Spanish skills
- Non-smoker preferred
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