Jr. Document Controller
$55,000–$65,000 year
On-siteToronto, Ontario, Canada
Job Summary
Support the administration and use of designated document management systems, including SharePoint, Aconex, or other project-approved platforms. Assist with creating and maintaining project folders, libraries, distribution lists, participant matrices, and document registers in accordance with established procedures. Upload, route, distribute, and file project documents, drawings, correspondence, and transmittals while checking metadata, file naming, numbering, and revision status for accuracy. Monitor document control inboxes, requests, and workflows to support timely processing, escalating delays or system issues to the Document Control Manager. Maintain reporting tools, RFI trackers, and logs to monitor document status and overdue responses. Provide basic support to internal and external users on document control practices, assist with meeting administration, and participate in document control improvement initiatives.
Required Qualifications
- 1+ years of document control experience
- recent graduate with a related post-secondary education
- Proficient in electronic file management (e.g. Explorer and WinZip)
- Intermediate to advanced knowledge of Portable Document format software such as Adobe Acrobat, Bluebeam
- Ability to accurately and efficiently setup, create and maintain documentation metadata
- Ability to interpret and implement process, procedures, workflows and standards
- Ability to document work tasks (work instructions)
- Experience working in a site / project team environment
- proven ability to build relationships with immediate and remote team members, clients, etc
- Excellent written and verbal communication skills
- Exceptional organizational skills
- proven ability to meet deadlines in a fast-paced environment
- Familiar with EDMS systems such as Aconex and/or Unifier
Desired Qualifications
- Bachelor's Degree or College Diploma preferred
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