Job File Coordinator
$47,840,000–$52,000,000 year
On-siteHomestead, Florida, United States
Homestead, Florida, United StatesOn-siteFull Time$47,840,000–$52,000,000 yearSenior LevelEnterprise
Full TimeSenior LevelEnterprise
Job Summary
Monitor job file status and audit status, maintain work-in-progress files, and validate initial field documentation. Create preliminary estimates, draft correspondence, and perform daily coordination including report preparation, backups, and the audit process. Complete and review documentation for final upload, manage internal and external communications, and execute job close-outs. Ensure client requirements are followed while maintaining calm during stressful situations. Fluency in English and Spanish is required; proficiency in Microsoft Office 365 and proprietary software is essential.
Required Qualifications
- 2+ year(s) of administrative or office-related experience and business experience
- English/Spanish fluency (read, speak and write)
- Minimum of HSD/GED
- Ability to complete a background check subject to applicable law
- Ability to commute within Miami Beach, North West Miami, Kendall, Homestead
Desired Qualifications
- Experience in the commercial cleaning and restoration or insurance/service industry
- Experience with writing estimates, job file processes, and quality assurance
- Proficiency in Microsoft Office 365 (i.e. Outlook, Word, Excel), Adobe Acrobat (pdf) & mobile applications
- Ability to learn new softwares, including Dash, Xactimate, DocuSketch, CompanyCam and proprietary software
- Associates/bachelor's degree
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