IP Practice Support Assistant
$57,200–$69,680 year
On-siteBoston, Massachusetts, United States or Reston, Virginia, United States
Job Summary
Process new docket number requests, conflict checks, and new matter number requests. Obtain patent documents via public or firm-vendor resources and order certified patent/trademark documents. Upload Information Disclosure Statement (IDS) references via EFS, enter practitioner time and fixed fees in IntApp, and organize monthly client bills. Update iManage per electronic file guidelines, prepare labels for courier delivery, and coordinate travel, conference rooms, and meeting logistics. Handle domestic vendor invoices, expense reimbursements via Chrome River, and general printing, copying, and scanning requests. Available to work overtime as required.
Required Qualifications
- Available to work overtime, as required
- Proficiency in the Microsoft Office suite
- Proficiency in iManage
- Proficiency in other firm applications
- Customer service oriented
- Strong attention to detail
- Organization
- Ability to prioritize work tasks
- Ability to manage deadlines
- Ability to work independently
- Ability to work under pressure
- Ability to work under tight time constraints
- Creative and entrepreneurial approach to problem-solving
- Process improvement
- Flexible and agile
- Ability to reprioritize with changes in the business
- Strong initiative
- Get-it-done attitude
- Excellent communication
- Interpersonal skills
Desired Qualifications
- Bachelor's Degree
- Previous administrative experience in a professional service industry
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