IP Practice Support Assistant
$52,000–$74,880 year
On-siteSeattle, Washington, United States or Palo Alto, California, United States
Job Summary
Process new docket number requests, conflict checks, and matter number requests while obtaining patent documents via public and firm-vendor resources. Order and secure certified documents, upload Information Disclosure Statement references via EFS, and coordinate payment for foreign associate invoices. Enter practitioner time and fixed fees in IntApp, assist with monthly client billing, and update iManage per electronic file guidelines. Prepare labels for courier delivery, handle printing and scanning requests, and coordinate travel, conference room reservations, and meeting logistics. Work 40 hours per week with overtime availability.
Required Qualifications
- Available to work overtime, as required
- Proficiency in the Microsoft Office suite
- Proficiency in iManage
- Proficiency in other firm applications
- Customer service oriented
- Strong attention to detail
- Organization
- Ability to prioritize work tasks
- Ability to manage deadlines
- Ability to work independently
- Ability to work under pressure
- Ability to work under tight time constraints
- Creative and entrepreneurial approach to problem-solving
- Process improvement
- Flexible and agile
- Ability to reprioritize with changes in the business
- Strong initiative
- Get-it-done attitude
- Excellent communication
- Interpersonal skills
Desired Qualifications
- Bachelor's Degree
- Previous administrative experience in a professional service industry
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