IP IDS Assistant / Office Services Assistant
$42,000–$45,000 year
HybridBoston, Massachusetts, United States
Job Summary
Prepare Information Disclosure Statements (IDSs), review patent filings, and proofread issued U.S. patents and pre-grant publications. Maintain dockets for review actions, manage patent literature, and upload information to internal databases. Handle sensitive, time-sensitive documents and assist legal administrative staff as needed. Support office operations by routing calls, managing mail and courier deliveries, coordinating meetings, and performing light cleaning tasks. Submit maintenance requests and arrange catering for firm events. This entry-level hybrid role combines IDS team duties with broad office services responsibilities at a premier life science IP law firm. Training in patent law is provided.
Required Qualifications
- Meticulous attention to detail
- Strong organization
- Excellent time management
- Excellent spelling, grammar, and written/oral communication skills
- Professional demeanor
- Diplomacy
- Strong customer service orientation
- Ability to work independently
- Ability to work collaboratively with all levels of firm personnel
- Ability to adapt to changing priorities
- Flexibility
- Appropriate urgency
- Strong interpersonal skills
- Ability to multitask effectively
- Excellent computer skills
- Proficiency with Microsoft Office
- Ability to lift up to 30 lbs. regularly
- Bachelor's degree
Desired Qualifications
- cum laude designation
- Legal office experience
- Familiarity with iManage
- Familiarity with CPI
- Training in patent law
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