Invoice Manager
$45,000–$45,000 year
On-siteSpringfield, Missouri, United States
Job Summary
Review contract and proposal information to set up new projects and proposal projects daily for assigned offices, departments, or work groups. Prepare, review, and process assigned project invoices accurately while maintaining client-specific billing requirements and communicating with Project Managers and Client Managers regarding change orders and approvals. Enter and review daily equipment logs and other required project data for costing and billing records, then monitor invoice review status to move items through internal approval workflows. Support project financial review by identifying issues with revenue, cost, profit, or WIP accuracy and assisting with project closeout procedures.
Required Qualifications
- High school diploma or equivalent
- Strong attention to detail
- Ability to complete work accurately and thoroughly
- Strong communication skills
- Organization skills
- Follow-up skills
- Time management skills
- Ability to manage multiple priorities
- Ability to meet deadlines
- Ability to adapt to changing business needs
- Ability to work independently
- Ability to contribute to a team environment
- Self-motivation
- Dependability
- Willingness to learn new processes, systems, and client requirements
- Ability to interact effectively and professionally with co-workers, clients, vendors, and other business contacts
- Proficiency with Microsoft Office
- Proficiency with Windows-based programs
- Ability to operate standard office equipment, including telephone, computer, copier, scanner, and related equipment
- Ability to lift and/or move up to 10 pounds
- Ability to sit
- Ability to use hands and fingers
- Ability to operate a computer and phone
- Ability to communicate verbally and in writing
- Ability to view a computer screen for extended periods
Desired Qualifications
- Associate degree in business, finance, accounting, or a related field
- Two or more years of administrative experience
- Two or more years of billing experience
- Two or more years of invoicing experience
- Two or more years of accounting experience
- Two or more years of project coordination experience
- Two or more years of revenue operations experience
- Accounting experience
- Accounting coursework
- Experience with Deltek systems, including Ajera, Vision, or Vantagepoint
- Experience working with project managers
- Experience working with contract documents
- Experience working with client billing requirements
- Experience working with project-based invoicing
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