Invoice Manager
$55,000–$55,000 year
On-siteKansas City, Missouri, United States
Job Summary
Review contract and proposal information to support accurate project setup and invoicing for assigned offices and teams. Prepare, review, and process assigned project invoices while maintaining client-specific billing requirements and contract terms. Enter daily equipment logs and other project data for costing and billing records, then monitor invoice review status to move items through internal approval workflows. Coordinate with Project Managers and Client Managers to resolve setup questions and billing issues before they impact revenue recognition. Support project closeout by ensuring billing is complete and outstanding items are resolved.
Required Qualifications
- High school diploma or equivalent
- Strong attention to detail
- Ability to complete work accurately and thoroughly
- Strong communication skills
- Organization skills
- Follow-up skills
- Time management skills
- Ability to manage multiple priorities
- Ability to meet deadlines
- Ability to adapt to changing business needs
- Ability to work independently
- Ability to contribute to a team environment
- Self-motivation
- Dependability
- Willingness to learn new processes, systems, and client requirements
- Ability to interact effectively and professionally with co-workers, clients, vendors, and other business contacts
- Proficiency with Microsoft Office
- Proficiency with Windows-based programs
- Ability to operate standard office equipment, including telephone, computer, copier, scanner, and related equipment
- Ability to lift and/or move up to 10 pounds
- Ability to sit
- Ability to use hands and fingers
- Ability to operate a computer and phone
- Ability to communicate verbally and in writing
- Ability to view a computer screen for extended periods
Desired Qualifications
- Associate degree in business, finance, accounting, or a related field
- Two or more years of administrative experience
- Two or more years of billing experience
- Two or more years of invoicing experience
- Two or more years of accounting experience
- Two or more years of project coordination experience
- Two or more years of revenue operations experience
- Accounting experience
- Accounting coursework
- Experience with Deltek systems, including Ajera, Vision, or Vantagepoint
- Experience working with project managers
- Experience working with contract documents
- Experience working with client billing requirements
- Experience working with project-based invoicing
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