Inventory Operations Coordinator
$30,000–$30,000 year
RemotePhilippines
PhilippinesRemoteFull Time$30,000–$30,000 year
Full Time
Job Summary
Manage high-volume backorders, supplier follow-ups, and inventory reconciliations by tracking stock credits, identifying overdue ETAs, and maintaining accurate internal records. Communicate with suppliers through shared inboxes to send availability lists and resolve outstanding actions, while filtering noise to provide buyers with organized information requiring decisions. Process high-volume spreadsheets to merge supplier responses, identify discrepancies, and develop efficient routines for recurring operational tasks. Coordinate across Inventory Operations, Logistics, and Buying teams to ensure tasks do not stall.
Required Qualifications
- 5+ years of experience in logistics, supply chain, inventory operations, purchasing/procurement, order management, or a similar operational coordination environment
- Strong Excel and Google Sheets skills, with confidence working through high-volume data and spreadsheets
- Exceptional attention to detail, with a highly methodical approach to managing and reconciling high-volume information and identifying discrepancies or inconsistencies
- Excellent organisational skills, with the ability to manage high volumes of work without losing accuracy or dropping tasks
- Excellent written English communication skills, with the ability to communicate clearly and professionally with suppliers and internal stakeholders
- Proactive and persistent, with the ability to work independently, take ownership, follow up on outstanding actions, close loops, and escalate issues or decisions when needed
- Comfortable working across multiple spreadsheets, emails, systems, and tasks simultaneously
- A continuous-improvement mindset and willingness to learn new systems and processes
- Philippines - Reporting to the Australian Team, 9:00AM - 6:00PM AU Time
- Full Time
Desired Qualifications
- Experience working with stock availability, purchase orders, backorders, supplier ETAs, or inventory data is highly advantageous
- Experience in eCommerce, retail, wholesale, or other high-volume product environments
- Experience reconciling information between different systems, suppliers, or data sources
- A strong ability to bring structure to messy or ambiguous workflows and progressively take on more responsibility as you learn
- A roll-up-your-sleeves mentality — you're comfortable getting into the detail, working through the list, and doing what needs to be done
- Confidence proactively following up with stakeholders and respectfully pushing for answers or action when needed
- Experience identifying process improvements and creating repeatable systems or routines that help teams operate more efficiently
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