International Conference Planner
On-siteTampa, Florida, United States
Job Summary
Plan, coordinate, and execute domestic and international conferences, executive meetings, workshops, and multinational engagements supporting the USSOCOM J3 International Division. Develop comprehensive event plans, project schedules, budgets, risk management plans, and execution timelines while managing conference logistics including venue selection, transportation, lodging, audiovisual support, catering, registration, security coordination, and protocol requirements. Collaborate with Government leadership, military organizations, coalition partners, vendors, and external stakeholders to ensure successful event execution within budget. Manage conference budgets, monitor expenditures, identify potential risks, and develop mitigation strategies. Coordinate executive-level meetings and distinguished visitor engagements involving senior military leaders and government officials. Ensure compliance with Department of Defense policies and security requirements.
Required Qualifications
- Active Top Secret Clearance with SCI eligibility
- Bachelor's degree in Business Administration, Management, Event Management, Hospitality Management, or a related field
- Minimum of seven (7) years of professional experience in conference planning, event management, project management, operations leadership, or related disciplines
- Experience planning and executing conferences, executive meetings, workshops, or large-scale events supporting Government agencies, military organizations, or similarly complex organizations
- Experience working directly with Federal Government agencies, Department of Defense organizations, or military commands
- Proven experience managing multiple complex projects simultaneously while meeting deadlines and maintaining exceptional quality
- Experience developing and managing project schedules, budgets, logistics plans, and operational timelines
- Experience coordinating with senior executives, military leaders, vendors, and diverse stakeholder groups
- Experience supporting event logistics, procurement coordination, travel planning, and operational execution
- Experience identifying operational risks and implementing effective mitigation strategies
- Strong leadership skills with the ability to motivate and coordinate cross-functional teams
- Exceptional organizational and time management skills with the ability to manage multiple high-priority initiatives simultaneously
- Outstanding verbal, written, and interpersonal communication skills
- Excellent project management, planning, and execution capabilities
- Strong budgeting, logistics, and operational management skills
- Proven ability to think critically, solve problems, and make sound decisions in dynamic, fast-paced environments
- Ability to build effective working relationships with Government personnel, senior military leaders, coalition partners, vendors, and international stakeholders
- Strong attention to detail with a commitment to delivering high-quality, professionally executed events
- Professional judgment, discretion, and integrity when supporting senior leaders and handling sensitive information
Desired Qualifications
- Familiarity with U.S. Special Operations Forces (SOF), Geographic Combatant Commands (GCCs), Theater Special Operations Commands (TSOCs), or similar military organizations
- Experience supporting multinational conferences, coalition engagements, or international military events
- Conference and event planning methodologies
- Project management principles and best practices
- Budget development and financial tracking
- Logistics planning and operational coordination
- Risk management and contingency planning
- Executive meeting and protocol support
- Vendor management and stakeholder coordination
- Microsoft Office Suite and project management software
- Department of DoD conference planning procedures
- Operational reporting, scheduling, and documentation management
- Certified Meeting Professional (CMP)
- Project Management Professional (PMP) or Certified Associate in Project Management (CAPM)
- Event management or hospitality industry certifications
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