Interim Admissions Coordinator, Grades 5-12
$70,000–$75,000 year
On-siteNew York City, New York, United States or New York, United States
Job Summary
Manage the Finalsite enrollment portal for Grades 5-12, overseeing data integrity, system rollovers, and automated communications while producing regular reports on applicant status. Coordinate logistical details for admissions events including Open Houses and tours, handling room bookings, security, AV, and guest hospitality. Act as the primary point of contact for prospective families, managing the departmental inbox, scheduling interviews, and maintaining real-time updates on candidate files. Oversee applicant testing administration, conduct campus tours and family interviews, and represent the school at recruitment fairs. Order office supplies, produce admissions materials, and organize team-building events to support the admissions team.
Required Qualifications
- Able to adapt to new technologies and systems
- Able to attend all admissions evening events (up to 5 per year)
- Stay current with system updates and actively engage in ongoing professional development
- Team player with the ability to jump in and support team members during high-stress times
- Highly professional work ethic, communication, and performance
- Proficiency with technology and software applications, including Microsoft Office and Google Suite
- Commitment to the school's mission
- Able to serve as a trained secondary lead to conduct campus tours and family interviews, when needed
- Represent the school at admissions fairs and community recruitment events to engage prospective applicants and families as needed
Desired Qualifications
- Experience managing the Finalsite enrollment portal
- Experience building and maintaining automated communications and forms
- Experience coordinating logistical details for admissions events including room bookings, security coordination, AV requirements, and catering
- Experience managing guest hospitality including name tag production and check-in procedures
- Experience acting as a primary point of contact for an admissions office via email and phone
- Experience managing an admissions calendar including scheduling interviews, campus tours, and committee meetings
- Experience maintaining real-time updates on applicant statuses in an admissions database
- Experience coordinating the production of admissions materials including annual Look Books, website text, and student/family directories
- Experience ordering office supplies and handling procurement of admissions gifts and equipment
- Experience coordinating team-building events
- Experience administering applicant testing and admissions assessments
- Experience coordinating with the Admissions Coordinator for Grades K-4
- Experience partnering with the Lower School admissions team, security, and facilities
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