Information Officer
$32,073–$39,043 year
On-sitePortsmouth, England, United Kingdom
Job Summary
Manage Estates and Facilities information, records, and document libraries, including the estates drawing library. Develop, implement, and maintain information management systems and digital solutions aligned with operational requirements and the Estates Strategy. Analyze data to support internal governance, performance reporting, projects, and national returns while identifying opportunities for continuous service improvement. Maintain the formal PFI communications programme, ensuring accurate recording, monitoring, and retention of contractual notices until resolution. Full-time 37.5-hour contract at NHS Band 5 (£32,073 - £39,043 per annum). Permanent employment with potential business travel between Isle of Wight and Portsmouth sites. Requires advanced Microsoft Office proficiency and data analysis skills.
Required Qualifications
- Data analysis qualification or proficient in analysing data on job experience
- Good standard of higher education (NVQ 4 or higher)
- Excellent knowledge of information systems and analysis techniques
- Experience in collecting, analysing and managing data
- Experience of implementing process improvements relating to data quality and maintenance
- Experience of sourcing appropriate data and preparing formal reports
- Experience of implementing data manipulation and reporting solutions
- Experience of governance procedures, submissions, and data confidentiality
- Proficient in Microsoft Applications
- Track record of delivering to tight deadlines
- Advanced Microsoft Office skills, particularly Excel, Word and PowerPoint, with the ability to analyse, manipulate and present information clearly
- Strong analytical, data-quality and information-management skills, including document control and maintaining clear audit trails
- Effective organisational and communication skills, with the ability to manage competing deadlines and coordinate input from multiple stakeholders
Desired Qualifications
- Working in a property and/or an Estates and Facilities Management function
- Working in an NHS or similar environment
- Experience of preparing government return submissions e.g., Premises Assurance Model
- Practical understanding of information management systems and digital tools used to support a diverse Estates and Facilities function
- Experience of using and administering a range of Estates and Facilities systems, databases and reporting tools
- Experience of improving user engagement and effective system use to support service delivery, data quality and reporting
- Understanding of construction and facilities management contract administration and control procedures
- Experience in the use of AutoCAD and working knowledge of databases
- Experience of Estates and Facilities systems, databases, AutoCAD or document-management tools
- Knowledge of NHS Estates and Facilities reporting and assurance requirements, such as ERIC, PAM or benchmarking
- Understanding of PFI, FM contract administration or property information management
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