Immigration Practice Assistant II
On-siteTampa, Florida, United States
Job Summary
Prepare and process correspondence, memoranda, and legal documents using word processing and document management software, including drafting cover letters, proofreading for formatting and grammar, and preparing files for e-filing. Review and route incoming mail and faxes while ensuring all attachments are included, and maintain both paper and electronic files in compliance with internal policies. Manage attorney calendars for meetings, appointments, and due dates, and prepare time entries, expense reimbursement requests, and billing letters. Coordinate travel arrangements, prepare itineraries, and screen phone calls to direct clients and visitors. This role supports attorneys and paralegals in Ogletree Deakins' largest Business Immigration practice, which serves Fortune 500 companies seeking temporary visas and permanent residence.
Required Qualifications
- Four or more years of experience as a practice assistant or legal secretary
- Knowledge of legal terminology, legal documents and legal processes
- Accurate typing of at least 70 words per minute
- Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software
- Excellent communication skills, written and verbal
- Understanding of correct grammar, spelling and punctuation
- Strong proofreading skills
- Superior organizational skills including filing, calendaring, and proofreading
- Time management skills and ability to work independently as well as with a team
- Regular predictable attendance
- Ability to lift and carry objects such as books and files weighing up to 15 pounds
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