Human Resources Specialist I/ Receptionist

Job Summary

Required Qualifications

• •High School Diploma or GED
• •Three years secretarial/clerical experience
• •Excellent customer service skills
• •Professional image
• •Strong verbal and interpersonal skills
• •Valid Alaska Driver License
• •Ability to read, explain, and apply complex rules, regulations and procedures
• •Ability to communicate effectively with others, orally and in writing
• •Ability to maintain effective working relationships with a variety of individuals
• •Ability to deal firmly and tactfully with employees and managers
• •Ability to write clearly and concisely
• •Ability to work effectively under pressure
• •Ability to develop procedures and methods
• •Ability to analyze situations accurately and take prompt, effective action
• •Ability to accurately figure contracts and related documents
• •Working knowledge of federal, state, and local personnel/human resource policies and procedures
• •Working knowledge of use of personal computer and standard word processing and spreadsheet software to prepare memoranda and reports suitable for general distribution (Excel, Word)
• •Ability to accurately input data in the Human Resources System (Tyler Technologies)
• •Ability to review and process personnel action forms and all other hiring/termination forms for classified and temporary positions
• •Ability to assist with maintaining and tracking temporary hire lists and filling temporary positions
• •Ability to prepare documents, compile material, and assist with the annual job fairs
• •Ability to prepare and submit Department of Education & Early Development, Classified Staffing Report, and other reports as needed
• •Ability to assist in preparing ad hoc data reports to the Superintendent, Human Resources Director and Board of Education
• •Ability to ensure that all employees receive an annual evaluation pursuant to District policies
• •Ability to monitor the status of information with timelines
• •Ability to prepare hiring documents for employees as needed
• •Ability to prepare added duty contracts
• •Ability to maintain classified employee job descriptions
• •Ability to advertise District classified vacancies as needed
• •Ability to interface with employees and the public regarding questions on personnel procedures
• •Ability to maintain employee and applicant files
• •Ability to maintain accuracy and confidentiality of current and archived personnel filing systems
• •Ability to analyze applications and/or personnel forms to ensure that they are accurate and complete
• •Ability to maintain a high level of confidentiality with personnel records and information
• •Ability to schedule appointments, make travel arrangements, and assemble material for meetings
• •Ability to administer drug and alcohol tests utilizing federal drug and alcohol testing procedures as needed
• •Ability to calibrate and verify the evidential breath alcohol-testing devices as required and maintain quality control standards of the device
• •Ability to conduct temporary and permanent hire orientation when necessary
• •Ability to cross train with other employees within the department and provide coverage as needed
• •Ability to perform receptionist duties as required
• •Ability to adhere to all District policies and regulations
• •Willingness and ability to fly in small and large commuter planes
• •Ability to regularly lift and/or move up to 40 pounds
• •Close vision
• •Distance vision
• •Color vision
• •Peripheral vision
• •Depth perception
• •Ability to adjust focus

Desired Qualifications

• •Inupiaq speaking and cultural experience
• •Experience in a personnel or human resource office