Human Resources Assistant
$22–$25 year
On-siteIndianapolis, Indiana, United States
Job Summary
Coordinate and schedule interviews across multiple stakeholders, create job requisitions in the applicant tracking system, and maintain accurate candidate records. Prepare offer letters, manage pre-employment requirements including background checks and screenings, and ensure timely clearance for start dates. Prepare new hire documentation, coordinate orientation logistics, and complete Form I-9 documentation in compliance with federal regulations. Maintain audit-ready records across recruiting and onboarding while responding to routine inquiries for candidates and employees. Assist with navigating application and learning systems and support Talent and Workforce Development initiatives through administrative and logistical tasks. This role enables higher-value strategic work within the Talent function through dedicated execution of high-volume, transactional processes.
Required Qualifications
- Strong organizational skills with the ability to manage high-volume, detail-oriented work
- High attention to detail and accuracy in documentation and data entry
- Strong follow-through and ability to complete tasks with minimal oversight
- Effective communication skills and professional interaction with candidates and employees
- Strong customer service orientation
- Ability to handle confidential information with discretion and professionalism
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Ability to remain stationary for extended periods
- Ability to move within office and training environments as needed
- Regular on-site presence
Desired Qualifications
- Associate's or Bachelor's degree in Human Resources or related field a plus
- 1–3 years of administrative or HR support experience preferred
- Familiarity with HRIS, applicant tracking systems (ATS), or learning management systems (LMS) preferred
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