Human Resources Administrative Specialist
$51,293–$65,399 year
On-siteMatthews, North Carolina, United States
EXPIREDMatthews, North Carolina, United StatesOn-siteFull Time$51,293–$65,399 yearMedium
Full TimeMedium
Job Summary
Manage administrative and program support duties for the Human Resources Department under regular supervision. Maintain I-9 forms and conduct periodic audits, track employee leave usage, and process employment verification requests from third parties. Administer the Shared Sick Leave Program, tuition reimbursement, and dental oversight while creating new hire badges and conducting reference checks. Track budget expenditures, reconcile invoices, and maintain accurate employee files in HRIS and physical formats. Compile data for reports and respond to public records requests in compliance with applicable laws.
Required Qualifications
- High school diploma, GED, or high school equivalency from an accredited educational institute
- At least one (1) year of Human Resources or related experience
- Working knowledge of modern office practices, procedures, and equipment
- Working knowledge of Business English grammar, spelling, and vocabulary
- Working knowledge of Microsoft Office, including but not limited to Word, Excel, Outlook, and PowerPoint, and any software necessary to perform the duties of the position
- Excellent organizational skills and attention to detail
- Skill in customer service excellence
- Excellent interpersonal skills with the ability to manage sensitive and confidential situations and information with tact, professionalism, and diplomacy
- Ability to establish and maintain effective working relationships with the general public and all levels of staff
- Ability to communicate effectively both orally and in writing
- Ability to be tactful, professional, and courteous
- Ability to follow oral and written instructions and procedures
- Ability to organize and apply filing and coding systems and to arrange and place records, reports, and files into a proper sequence
- Ability to compile data and information for reports or internal working data and statistics
- Ability to gather, correlate, and analyze facts
- Ability to prepare clear, concise, and comprehensive reports and memos
- Ability to follow established work priorities and meet established deadlines
- Ability to organize work for efficient processing
- Ability to proof own records and data
- Ability to work on multiple projects in a fast-paced environment simultaneously while also ensuring effective and efficient use of time
- Must be able to physically perform the basic life operational functions of stooping, reaching, standing, fingering, grasping, talking, hearing, and repetitive motions
- Must be able to perform sedentary work, exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects
- Must possess the visual acuity to work with data and information, perform clerical and administrative tasks, and operate a computer terminal
- Must be able to physically perform the basic life operational functions of stooping, reaching, standing, fingering, grasping, talking, hearing, and repetitive motions
- Must be able to perform sedentary work, exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects
- Must possess the visual acuity to work with data and information, perform clerical and administrative tasks, and operate a computer terminal
- The Town of Matthews requires background checks to be conducted on the final candidate(s) applying for any position with the Town of Matthews
- For this position, final candidates must pass a background process to include, but are not limited to, work history verification, professional/personal reference checks, pre-employment drug screening, criminal background, and driving record checks
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