HR & Office Operations Specialist
$9,500–$13,000 year
On-siteKraków, Lesser Poland, Poland
Job Summary
Manage the full employment and B2B lifecycle documentation, including onboarding, contracts, amendments, and terminations, ensuring 100% compliance with Polish labour law and BHP standards. Review, approve, and sign business contracts, official correspondence, employee business trip orders, and monthly copyright cost reports. Oversee the verification and approval of recurring invoices within the KSeF system, track the local administrative budget, and coordinate relationships with local vendors and service providers. Administer employee benefit programmes, including Medicover Health, Medicover Sport, and Life Insurance, while managing employee benefit portals. Oversee daily workplace logistics, office supplies, catering, building entrance cards, parcels, and maintenance matters. Support employee experience and company culture by organizing local events, celebrations, gifts, and employee care initiatives. This role combines HR administration with office operations, financial coordination, and vendor management for the Polish branch.
Required Qualifications
- Practical experience in HR administration, office operations, or a similar role in Poland
- Strong working knowledge of Polish labour law and B2B contract structures
- Experience preparing and managing employment documents and B2B agreements
- Experience handling invoices and tracking office or administrative expenses, ideally using KSeF
- A proactive and hands-on approach to both administrative responsibilities and daily office needs
- Attention to detail and confidence working with documentation, reports, and financial records
- The ability to work independently and manage several areas of responsibility
- Strong organisational and analytical skills
- Fluency in both Lithuanian and English languages, written and spoken
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