HR Executive (Contract)
On-sitePetaling Jaya, Selangor, Malaysia
Job Summary
Manage daily HR operations including payroll processing, leave administration, and accurate record maintenance across Malaysia, Singapore, and EOR countries. Coordinate onboarding and offboarding activities, prepare employment documents, and facilitate smooth employee transitions. Support training programs by managing grant applications, budget approvals, and vendor coordination for both HRD and non-HRD claimable courses. Handle administrative tasks such as invoice follow-ups, purchase orders via SAP Concur, and policy updates for the HR handbook. Ensure compliance with local governmental HSE regulations by participating in safety committees, conducting risk assessments, and enforcing safety protocols within the HR perimeter. Report accidents and near misses within 12 hours and integrate safety training into the annual entity plan. This six-to-nine-month maternity replacement role supports Lesaffre's Asia Pacific regional headquarters in delivering better engagement and service to local bakers.
Required Qualifications
- Diploma or Degree in Human Resources or a related field
- Minimum 2 years of HR payroll and administration experiences
- Good communication, organizational and interpersonal skills
- Eager to learn and able to work in a fast-paced environment
- Proficiency in Microsoft Office (Excel, PowerPoint, Word)
- Comply with local governmental HSE regulations, with Lesaffre fundamental principles and apply the safety Policy
- Participate in entity safety activities and always show best examples (Rules application, PPE wearing, perform safety visits, accident analysis, safety committees...)
- Participate actively in the risk assessment of own's job area
- Follow the safety action plan of own perimeter
- Make safety rules in your perimeter, communicate it, make sure your team understands and applied them
- Start all meetings (from 8 persons minimum) by a safety contact
- Encourage safe acts and discourage each time you see unsafe acts
- Report unsafe conditions / acts and near misses to the managers
- Report within 12 hours all recordable accidents to the next level of management
- Report each month all recordable accidents and first aids happened in your perimeter
- Participate in the target-setting process for the safety KPIs
- Be a part of recognition & sanction program
- Integrate safety trainings into the entity annual training plan (local mandatory, essential and recommended safety trainings)
- Follow-up mandatory safety trainings
- Participate in psychological risk assessments and prevention program
- Make sure that all newcomers receive safety training. Their training should be recorded and kept
- Make sure that safety roles and responsibilities are include in each job description according to this JD guideline
- Make sure all employees receive medical check according to local regulation requirements, follow each employee health situation, keep medical check records, and facilitate the follow-up of any employee who has medical deficiency
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