HR Compliance Administrator
$65,000–$80,000 year
HybridPhiladelphia, Pennsylvania, United States
Job Summary
Maintain end-to-end HR compliance across multiple states by managing employment law adherence, state-entry playbooks, and policy localizations. Own employee records, I-9 documentation, and leave administration while leading internal audits, risk mitigation, and statutory reporting for EEO-1, OSHA, and ACA. Build and execute compliance frameworks, SOPs, and governance documentation from the ground up, ensuring operational consistency across teams and locations. Coordinate with leadership to apply policies consistently and support DOT/FMCSA driver compliance initiatives. This role requires strong attention to detail, independent judgment, and the ability to navigate sensitive information with professionalism in a fast-paced, scaling environment.
Required Qualifications
- At least five years in HR compliance, people operations, or employment risk, including direct ownership of multistate compliance for a distributed workforce
- Strong understanding of employment law, HR compliance practices, and employee documentation standards
- Hands-on experience registering an employer in multiple states, having personally opened unemployment insurance and withholding accounts rather than only coordinating with a vendor who did
- Experience building compliance frameworks, SOPs, and calendars from scratch in an environment that did not have them
- Exceptional attention to detail and organizational skills
- Experience working with HRIS systems and digital employee record management
- Strong written communication skills with the ability to create and maintain clear documentation and policies
- The ability to manage multiple priorities and deadlines in a fast-paced environment
- High emotional intelligence and professionalism when handling confidential or sensitive matters
- Strong problem-solving skills and a process-oriented mindset
- Proficiency in Microsoft Office Suite and/or Google Workspace
Desired Qualifications
- Experience supporting multi-state HR compliance operations
- SHRM-CP, PHR, or other HR certification
- Experience with nonprofit organizations, startup environments, or rapidly scaling teams
- Familiarity with OSHA, FMLA, ADA, wage and hour laws, and workplace investigations
- Experience creating SOPs, governance frameworks, or audit processes
- Experience using data tools and AI (eg. Excel, BI, Claude)
- Experience supporting DEI-focused workplace practices and equitable policy implementation
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