Housing Division Coordinator (Limited Duration)
$51,696–$71,808 year
On-siteSalem, Oregon, United States
Job Summary
Develop and implement procedures and controls for Housing Division initiatives, managing grants management software to ensure project progress. Coordinate internal and external communications, process public records requests, and draft routine letters and contracts while maintaining uniform files and databases. Monitor program activities for compliance with State laws, provider eligibility, and client needs, and anticipate operational hurdles by connecting policy development with programmatic workloads. Partner with the Administrative Specialist and Division Manager to establish sustainable systems that support local governments across Oregon.
Required Qualifications
- Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis
- An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis
- An equivalent combination of education and experience
- Ability to learn and work within specific agency programs or operations, policies and procedures affecting assigned work
- The ability to establish and maintain cooperative and harmonious working relationships with others
- Ability to analyze, evaluate and solve procedural problems
- Ability to collect, analyze, interpret, and report data in both a narrative and statistical format
- Ability to assist management in the development of short and long range goals and objectives
- Lived or professional experience serving individuals from historically and currently underserved and under-resourced communities
- Fluency in languages in addition to English
- Applicants must be authorized to work in the United States
- Applicants who require visa sponsorship will not be considered at this time
Desired Qualifications
- Experience in administrative and operational support with complex and high-profile projects
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