HK - 2026 - Senior Office Manager
On-site · Hong Kong, Hong Kong
Job Summary
Senior Office Manager opportunity in IMC, Hong Kong. A hands-on, high-ownership role supporting the HK Managing Director with end-to-end diary/inbox management, travel and expenses, and preparation of presentations and briefing packs. You will lead meetings/events in Hong Kong, oversee the HK office expansion/move with support from the Sydney team, manage vendor contracts and budgets, ensure compliance with local regulations, and develop the Office Manager. The role requires 8–10+ years in office management or executive administration, strong vendor management and contract negotiation skills, exceptional organisational and communication abilities, and fluency in English with Cantonese/Mandarin strongly preferred. A background in lean financial services or entrepreneurial environments is strongly preferred.”
Required Qualifications
- 8–10+ years of progressive experience in office management or executive administration; track record of real ownership and impact matters more than job title
- Proven EA experience supporting executives — end-to-end diary management, travel coordination, and confidential correspondence
- Demonstrated experience leading a complex office move or large-scale facilities project
- Strong vendor management and contract negotiation skills
- Highly organised with the ability to manage multiple high-priority workstreams simultaneously under tight deadlines
- Exceptional written and verbal communication skills; comfortable engaging with and influencing senior stakeholders
- Fluent in English; proficiency in Cantonese and/or Mandarin strongly preferred
- Background in a lean financial services or entrepreneurial environment — hedge fund, private equity, venture capital, family office, or fast-growing start-up strongly preferred
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