Hamleys SH Administrative Operations Assistant
$37,440–$54,080 year
On-sitePendleton, Oregon, United States
Job Summary
Coordinate scheduling, process event paperwork, and track attendance for the Food and Beverage Department while acting as a central operational liaison between management, service staff, and guests. Provide daily clerical assistance including typing memos, creating meeting agendas, and filing materials, then review and distribute Banquet Event Orders to kitchen and service teams to ensure operational alignment. Confirm event details with clients, reconcile daily time logs, and audit payroll records for accuracy prior to submission. Maintain strict confidentiality while managing personnel satellite files, guest profiles, and financial documents, and serve as an internal communications hub by answering calls and routing external inquiries.
Required Qualifications
- Two (2) years of secretarial, hospitality administrative, or venue event support experience
- High School Diploma or GED (or 10 years of relevant professional experience)
- Strong computer literacy with demonstrated proficiency in word processing, spreadsheets, and database management
- Excellent verbal and written communication skills with strong grammar, spelling, and professional interpersonal abilities
- Ability to perform repetitive motions of the wrist, hand, and fingers; sit for long periods; lift and maneuver up to 25 pounds; and navigate a noisy environment
- Must be at least 21 years of age
Desired Qualifications
- Hands-on experience with restaurant POS systems and HR/time-tracking software
- Basic working knowledge of catering workflows, culinary operations, or previous F&B supervisory support experience
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