Global Research - Administrative Assistant
$52,000–$108,947 year
On-site · New York City, New York, United States
Job Summary
Provides advanced confidential administrative support to senior-level management; manages calendars, schedules and conference calls; coordinates domestic and international travel including visas; processes and tracks expense reports; reads/responds to mail; liaises with external groups for events or executive travel; collaborates with Sales on itineraries and conference logistics; tracks speaking engagements and meetings in internal systems; assists with preparing and shepherding presentations through publishing and compliance processes; coordinates production and delivery of materials for meetings and conferences; provides backup support to other office assistants.
Required Qualifications
- 3+ years of experience supporting a senior-level manager
- Advanced proficiency in MS Office: Outlook, Word, PowerPoint, Excel
- Strong written and verbal communication skills
- Excellent organizational skills with strong attention to detail
- Ability to multitask in a fast-paced environment
- Professional, polished presence with strong customer service orientation
- Strong phone, calendar management, and travel coordination skills
- Experience with expense reporting and working in dynamic, changing environments
- Ability to handle sensitive information with tact, diplomacy, and sound judgment
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