GAZ - APS4 - ACT - NEMA Executive Assistant
$80,246–$86,246 year
On-siteLocation, Northern Cape, South Africa
Job Summary
Provide diary and meeting management support to Senior Executive Service officers, coordinating appointments, stakeholder engagements, venue bookings, and associated logistics. Coordinate travel arrangements, accommodation, and supporting documentation while managing routine and moderately complex enquiries on behalf of SES officers. Prepare and coordinate meeting agendas, briefing materials, correspondence, and administrative documentation; record meeting minutes, outcomes, and decisions in line with agency policies. Monitor and track incoming documents to ensure correspondence is triaged and actioned appropriately. Build and maintain effective working relationships with internal and external stakeholders to support business outcomes. The role works with autonomy and accountability in a complex, fast-paced environment, requiring sound judgement and discretion to manage competing priorities. Flexible working arrangements can be negotiated.
Required Qualifications
- Demonstrated strong written and verbal communication skills
- Strong organisational and time management skills, including the ability to manage competing priorities and meet deadlines in a fast-paced environment
- Demonstrated ability to build and maintain effective working relationships with internal and external stakeholders at all levels
- Knowledge of, or the ability to quickly acquire, an understanding of organisational relationships, agency functions and business priorities
- Demonstrated sound judgement and problem-solving skills, including the ability to analyse issues and develop practical solutions
- Proven ability to adapt and work effectively in a dynamic and evolving environment
- Demonstrated discretion and the ability to handle confidential and sensitive information appropriately
- High level of attention to detail, ensuring accuracy, consistency and quality of documentation and administrative processes
- Strong interpersonal skills, with the ability to build rapport and maintain productive stakeholder relationships
- Self-awareness, initiative, flexibility and resourcefulness when managing competing demands and challenges
- Ability to work independently, take ownership of tasks and contribute effectively as part of a team
- Be an Australian Citizen
- Fulfil the Agency's minimum requirements by satisfactorily answering all screening questions during the application process and successfully undergo a National Police Check
- Obtain and maintain a Baseline Vetting (AGSVA) security clearance
- Satisfy a probation period (if applicable)
- Undergo a health assessment (if applicable)
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