Fund Administration Manager

Job Summary

Required Qualifications

• •Ideally a minimum of 6 years or more relevant funds and company administration experience
• •As a result of study and experience possess a comprehensive understanding and technical knowledge of fund administration, local Regulatory environment and Jersey Company Law, as well as the tax implications of various structures
• •Proven supervisory/management experience
• •Strong IT skills
• •The ability to effectively manage and motivate staff
• •Excellent interpersonal skills and the ability to communicate effectively with clients and colleagues at all levels
• •Ability to work under pressure and meet deadlines
• •A solution driven attitude to problems
• •Ability to work using own initiative and make decisions within corporate policies
• •Strong time management and organisational skills

Desired Qualifications

• •To take responsibility for the administration of a limited portfolio of complex and high risk cases
• •provide management and technical support to a team of fund administrators ensuring adherence with Ocorian policy and procedure at all times
• •liaising with the management team of Ocorian to ensure smooth operation of the department and the provision of professional and high quality service to clients for which Ocorian provides services
• •To take responsibility for the administration and accounting needs of a limited client portfolio of more complex, demanding and/or high risk funds or other entities
• •manage risk exposure by ensuring Risk/Review procedures are followed at all times
• •have a comprehensive understanding of local and other applicable Regulatory matters
• •Monitor the risk profile of matters under administration and ensure that high risk matters receive the appropriate level of attention and monitoring
• •Escalating any issues arising promptly to other members of the management team and Directors as appropriate
• •To take responsibility for situations where team members or management may require assistance in relation to client relationships
• •attend meetings with clients and other professional advisers
• •manage the billing and aged debt position of personal and team matters effectively
• •During periods of absence, to ensure that Directors are fully briefed of any anticipated activities which may arise
• •that adequate resources are available to the team to maintain a high standard of service to clients
• •To keep an up to date knowledge and understanding of local and other applicable Regulatory requirements
• •To act as an authorised signatory in accordance with Ocorian Services Limited Policy & Procedures
• •To participate in and contribute to management meetings and implement decisions taken
• •carry out any function/activity reasonably required by the Directors
• •manage the workflows resulting from new business
• •liaising with Directors etc. to ensure proper allocation and apportionment of new business or tasks to team members with the appropriate skills and experience
• •To take an active role in projects within the department to enhance the client delivery and increased efficiently of the business
• •carry out any function/activity required by the Management team or Directors from time to time
• •To effectively manage the operation of a team of Administrators to ensure a positive and expeditious approach to all client work
• •support and guide the team in professional and personal development in line with their objectives
• •take an active role in recruitment
• •annual staff appraisals
• •manage absence
• •handle disciplinary and performance issues