Full-Time School Secretary / Administrative Assistant
On-siteAtlanta, Georgia, United States
Job Summary
Welcome and assist parents, students, visitors, and staff while answering phone calls, responding to emails, and managing school communications. Maintain accurate student records, files, and administrative reports; schedule appointments, meetings, tours, and activities. Assist with enrollment, admissions paperwork, and parent inquiries. Organize digital and physical files, prepare documents, forms, letters, spreadsheets, and presentations, and support teachers and school leadership with administrative needs. Manage calendars, reminders, and daily office tasks while handling confidential information with discretion. Perform other administrative duties as assigned.
Required Qualifications
- Strong computer and typing skills with accuracy and attention to detail
- Proficient with Google Workspace (Gmail, Google Drive, Google Docs, Google Sheets, Google Calendar) and Microsoft Office tools (Word, Excel, PowerPoint, Outlook)
- Excellent written and verbal communication skills
- Strong organizational and time-management abilities
- Ability to multitask and prioritize tasks effectively
- Comfortable working in a busy environment with frequent interruptions
- Friendly, patient, and professional when interacting with children, families, and staff
- Reliable, responsible, and able to work independently
- Strong problem-solving skills and willingness to learn new systems
Desired Qualifications
- Previous experience as a School Secretary, Administrative Assistant, Office Assistant, or similar role
- Experience working in a school, childcare center, Montessori environment, or educational setting
- Experience with student management systems or office software
- Fast and accurate typing skills
- Customer service experience
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