Full-Time Personal Assistant
$125,000–$125,000 year
On-siteNew York City, New York, United States or New York, United States
Job Summary
Manage administrative tasks including emails, scheduling, appointments, and follow-ups while processing invoices, tracking budgets, and maintaining organized spreadsheets for expenses and projects. Coordinate ongoing projects across two residences in East Village, NYC and North Salem, NY, overseeing vendors, deliveries, inventory, and errands. Provide personal support including shopping, returns, travel logistics, calendar management, and occasional dog care such as feeding, walks, and transportation. Anticipate needs, solve problems proactively, and streamline daily household operations with a strong sense of ownership and discretion. Work Monday–Friday, 9:00 AM–5:00 PM with flexibility for occasional evenings or weekends, with regional travel between residences required.
Required Qualifications
- Minimum of 5 years of verifiable experience as a Personal Assistant in a private estate
- Strong organizational skills with the ability to manage multiple priorities and ongoing projects
- Comfortable creating and maintaining spreadsheets, tracking systems, and administrative processes
- Excellent communication skills and the ability to coordinate effectively with vendors and service providers
- Ability to work independently, prioritize tasks, and take initiative
- Must be comfortable working between two residences and have reliable transportation
- Must be a dog lover and comfortable providing occasional pet care
- High level of discretion, professionalism, and attention to detail
- Regional travel between residences required
- Must be available for occasional evenings/weekends as needed
Desired Qualifications
- Experience managing both administrative responsibilities and hands-on household logistics
- Confidently managing day-to-day priorities
- Maintaining organized systems
- Overseeing ongoing projects
- Anticipating needs before they arise
- A strong sense of ownership
- Flexibility
- Proactive problem solving
- Enjoying creating structure
- Managing details
- Providing thoughtful support to ensure the household operates seamlessly
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.