Front Office Receptionist

Maintain job file status, prepare open jobs for billing, and track delivery notes and purchase orders. Greet clients in the reception area and answer all incoming calls, routing them appropriately and taking necessary messages. Issue vendor purchase orders, process billing spreadsheets from Project Managers, and update job costing to reflect changes. Communicate with Project Managers and Customers regarding project status, request Purchase Orders for Time & Material projects, and build jobs ensuring accuracy before invoices are issued. Update Time & Material and job costing spreadsheets daily, pull weekly fuel reports, enter vendor costs, and call vendors for missing invoices after 30 days. Scan, file, and archive project documentation, compile training materials for new managers, and issue job numbers and subcontracts as backup. Work full-time 7:00am to 3:30pm in our Watkinsville, GA office.