Front Office Assistant
On-site · Oak Ridge, Tennessee, United States
Job Summary
Front Office Assistant needed to support daily operations at a professional office in Oak Ridge, TN. Responsibilities include maintaining reception coverage, coordinating with IT for staff services, serving as the point of contact for office matters, managing supplies and inventory, drafting and editing executive-level correspondence, creating documents, reports, letters, and presentations, providing administrative support for projects and staff meetings, researching governmental policies and procedures, assisting with employee travel pre-approvals, supporting the leadership team with time and expense management, purchasing, and contract management, and helping prepare policies, procedures, plans, reference guides, and training materials. Requires 1-2 years of administrative experience, excellent communication, strong organization, proficiency with Microsoft Office (Teams, Word, Excel, PowerPoint, Outlook), discretion with sensitive information, and the ability to multitask in a professional office environment. Travel may be required; position located in Oak Ridge, TN with a 30-hour workweek and additional hours as needed.
Required Qualifications
- 1-2 years of administrative experience in a professional office environment
- Excellent communication skills, both oral and written
- Professional appearance and demeanor
- Experience scheduling meetings and maintaining calendars for conference rooms and the leadership team
- Advanced proficiency in Microsoft Office applications, including Teams, Word, Excel, PowerPoint, and Outlook
- Excellent organizational skills and attention to detail
- Able to multitask, work independently, and prioritize tasks efficiently
- Resourceful with strong problem-solving skills in daily administrative support
- Handles customer and visitors’ interactions accurately, professionally, and promptly
- Positive and proactive collaboration and interaction with peers and team members
- Ability to handle sensitive information with discretion
- Travel may be required
- Must be a U.S. Citizen
- High School Diploma or equivalent
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