Front Office, Administrative Coordinator
On-siteValdosta, Georgia, United States
Job Summary
Greet visitors, manage check-ins, and serve as the primary point of contact for leadership, staff, and external vendors. Cultivate professional relationships with service providers, oversee facilities maintenance and security matters, and organize office meetings and appointments. Maintain organized records and confidential documents in coordination with HR, while monitoring kitchen and office supplies inventory to ensure a safe, secure environment. Identify opportunities to improve administrative processes and participate in planning company events that enhance operations. Work independently with minimal supervision, handling multiple priorities in a fast-paced setting.
Required Qualifications
- High School Diploma or equivalent
- In-person position based at our Valdosta office, requiring M – F attendance
- Minimum of 3-5 years of experience as an office manager assistant, administrative, or similar role supporting senior leadership
- Exceptional organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment
- Previous experience supporting leadership in a high-growth, technology-driven company
- Strong verbal and written communication skills, with the ability to draft correspondence, prepare reports, and interact professionally with internal and external stakeholders
- Proactive problem-solving abilities, with a keen sense of initiative and the ability to anticipate needs
- High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and adaptability to new software and collaboration tools
- Attention to detail and high accuracy in managing records, expenses, and documentation
- Ability to work independently and in teams settings to improve administrative processes and operational efficiency
- Ability to sit for extended periods while working on a computer and attending meetings
- Occasional lifting and carrying of materials (up to 30 lbs.)
- Frequent use of hands for typing and handling office equipment
- Good vision and hearing to facilitate communication and review documents
- Ability to move around the office, including bending, stooping, and reaching as needed
- Capability to handle high-pressure situations while maintaining focus and professionalism
- Occasional trips into our production facility
- Proof of U.S. Citizenship or Permanent Residence
- No requirement for sponsorship for export-restricted work authorization
- Successful completion of a post-offer background check
- Direct or indirect access to hardware, software, technology or technical data controlled under the International Traffic in Arms Regulations (ITAR) and the Export Administration Regulations (EAR)
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.