Front of House
On-siteKilmarnock, Scotland, United Kingdom
Job Summary
Greet visitors to the Kilmarnock office with a warm manner, chaperone them to meetings, and manage refreshments. Set up and reset boardroom and meeting rooms for appointments, monitor visitor access, and maintain security awareness. Tidy reception and meeting rooms, handle outgoing mail including franking and delivery to the Post Office, and sort incoming mail and deliveries. Process client books and records, manage petty cash, and perform general administration duties to support four partners. Administer onboarding clients including AML duties with provided training. Maintain confidentiality with sensitive information and manage electronic diaries using Microsoft Office applications.
Required Qualifications
- Experience working in a professional office environment
- Experience of electronic diary management
- Excellent interpersonal and communication skills
- Excellent written and oral communication skills
- Good basic IT Skills, specifically Microsoft Office applications: Outlook, Word, Excel
- Ability to deal with sensitive information with discretion and to maintain confidentiality
- Ability to deal with a busy reception and be calm under pressure
Desired Qualifications
- The position would suit an individual who is well presented, professional, computer literate and has the ability to provide excellent customer service within a client focused business
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