Front Desk Coordinator
$41,600–$52,000 year
On-siteAnaheim, California, United States
Job Summary
Greet visitors and manage incoming calls at the front desk while routing inquiries from prospective students, current students, graduates, vendors, and agencies to appropriate departments. Support Admissions with prospective student coordination, data entry, and tracking in institutional systems, and maintain accurate records in student information systems, CRMs, and internal databases. Assist Student Services, Education, and Career Services with administrative support, including follow-up communications, attendance outreach, and verification efforts for employment records. Prepare reports, spreadsheets, and administrative materials as requested, ensuring the front desk area remains organized and efficient. Maintain office supplies, staff refreshments, and other items as needed. Work Monday-Thursday 1pm-7pm and Friday 1pm-6pm as a part-time role of 29 hours per week.
Required Qualifications
- Associate degree or higher
- 1–3 years of experience in administrative support, customer service, or a similar role
- Experience in an educational environment
- Strong interpersonal skills with the ability to engage effectively with a diverse population of students, staff, and visitors
- Excellent communication skills, both verbal and written
- High level of professionalism, integrity, and customer service orientation
- Strong organizational and multitasking abilities in a fast-paced environment
- Attention to detail and ability to maintain accurate records
- Ability to assess situations quickly and direct inquiries appropriately
- Problem-solving mindset with sound judgment
- Monday-Thursday: 1pm-7pm
- Friday: 1pm-6pm
- Part-time, 29 hours/week
- On-site
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