Flight Ops Admin Asst
On-site · Manassas, Virginia, United States
Job Summary
Flight Operations Administrative Assistant supports the Flight Operations and Scheduling Departments under direction of the Chief Pilot and Director of Managed Aircraft & Charter. The role emphasizes crew training administration, records management, and regulatory documentation, including audits of flight operations records, maintaining the Pilot Records Database, processing INDOC and recurrent training, scheduling training and related travel, updating manuals and operating procedures, onboarding new pilots, managing crew duty logs and calendars, and coordinating general administrative tasks to support flight operations. Excellent customer service, attention to detail, and confidentiality are required, along with strong computer skills and familiarity with IS-BAO, EASA certificates, and Part 135 operations.
Required Qualifications
- Extraordinary customer service skills
- Strong attention to detail
- Excellent communication skills
- Ability to handle confidential information with discretion
- Extremely organized, technical, punctual, and professional
- Excellent computer skills in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Experience with Portside Horizon and FOS software a plus
- Familiarity with Part 135 operations and crew recordkeeping a plus
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